Hi everyone,
So here’s the rundown on what was accomplished Sunday 4/5. Thanks to Christine, Abi, Jenni, and Eddy for meeting me there.
- We decided to go with Abi’s reunion company, Reunion Specialist (http://www.reunion-specialists.com/). We haven’t signed a contract yet, and will do so at the next meeting when they meet us at our chosen site and field some additional questions we have.
- We went over the survey results. The one thing I think we garnered from this that will impact our planning is picking a venue possibly in UC or La Jolla. We also decided that based on the number of people who plan on bringing their families, a site like Park Manor may still be an option as the “family friendly” idea may not be essential. However, this is only 40 people responding, so……
- In regards as to whether to allow other alumni classes to attend the reunion, the committee decided to keep the Saturday night reunion limited to only Class of 1990 UCHS alumni, but encourage friends from other classes we’d like to connect with to attend the Friday night icebreaker event as well as the Sunday family picnic event.
- Jenni has offered to take on the job of Venue Coordinator by checking out some sites. She’s going to look through the Reunion Specialist website and, taking a cue from the survey results, pick her top 5 sites we should consider. Jenni said she’s on spring break, so she has nothing better to do ;) Anyway, thanks to Jenni, who will be getting out a list to us in the next few weeks. From that list, we’ll pick a place for our next meeting.
- One of the problems we will run into by hiring this company is their policy about not helping with advertising the icebreaker, which means they probably won’t share their alumni info with us. This poses a problem in terms of being able to get the Friday and Sunday info out to everyone (this is one of the issues we want to chat about before signing the contract). Eddy is mostly done with the spreadsheet of our class members, and is going to route it around to everyone on the committee for us to fill in emails and info of class members we know. After that, we’re hoping Tami can use her contacts and Eddy can use his online classmates.com status to find the rest.
- Christine has offered to make the slideshow for Saturday night. We’re thinking we’ll have people email her pics, yet another reason why we need emails….and a blog…..
- We discussed what jobs we need filled for the committee and assigned them to the appropriate people:
- Co-Chairs: Tracy & Abi
- Venue Coordinator: Jenni
- Alumni Search Coordinators: Eddy and Tami
- Slideshow Coordinator: Christine
- Friday Night Icebreaker Coordinator: Rachel
- Saturday Golf Event Coordinator: John
- Blog Coordinator: Robyn
Jobs that still need to be filled: - Sunday Family Picnic Coordinators:
- Alumni Book Coordinator: Not sure if we want to use the one provided by RS. If Christine is collecting pics already, maybe this person could make an insert or booklet with these photos as well?
- Raffle Coordinator: We need someone to solicit & collect prizes, and coordinate a raffle Friday night. This money can be used for additional costs like the booklet or/and a memorial table and/or a jumpy for kids to use at Sunday’s picnic.
I think I’ve covered everything. If you have any questions or comments, please let us all know. Our next meeting will be in May and we’ll sign the contract and be off.
Take care, Tracy
